Do you have to be a member to have your event at the club?
St. Charles accepts wedding and banquet bookings from both non-members and members.
Is there a room rental fee?
There is not a room rental charge. For Friday and Saturday bookings during peak season (April-September) there is a $750 facility fee for non-member functions.
How many hours do I get use of the facility?
St. Charles Country Club typically makes its rooms available for the proper length of time to
make the event successful—different types of events require different time requirements. Please call for additional details.
Can I just rent the room and bring in my own caterer?
No. The club has an industry-leading Executive Chef and supporting staff who will ensure that your guests will enjoy a tasteful and memorable meal.
Does St. Charles Country Club offer meal tastings to sample the entrees offered?
Yes. St. Charles Country offers meal tastings after your event has been booked. The cost of the tastings will be added onto your final wedding bill.
Am I able to have the photographer take all of the wedding pictures at St. Charles Country Club?
Yes. St. Charles Country Club has a clubhouse and grounds that are the perfect setting for your memorable wedding photos. The options to document your wedding in a spectacular way is limitless.
Is there a minimum that one must spend on food and beverage?
On Saturdays during the golf season there is a $10,000 minimum spend on food and beverage. With the exception of Saturdays during the golf season, there is no food and beverage minimum. And more importantly, club staff can usually customize a menu to stay within a reasonable budget.
Are there any hidden fees for additional services that I should know about?
The advantage of holding your event at the club is that there are no hidden fees or mandatory charges.
• Linens are COMPLIMENTARY
• Cake cutting is COMPLIMENTARY
• Cookie displaying is COMPLIMENTARY
• A/V equipment is COMPLIMENTARY
• Votive candles are COMPLIMENTARY
• Bridal party room is COMPLIMENTARY
• Valet Parking is available for an additional charge.
What are the Pricing and Guarantees?
Due to market fluctuations, prices will be confirmed three (3) months prior to event. All charges are subject to 8% PST and 5% GST. All food and beverage is subject to a pre-tax 15% supplementary fee. The supplementary fee is not distributed to club staff; rather the club uses this fee at its sole discretion to offset employee wages, overhead, supplies and other amenities required to provide function catering services.
If I am a non-member and paid my deposit, can I get bumped from my date by a member who wants the same date?
If you have paid your deposit and meet all payment guidelines, then there is no possibility that you will get bumped from your date.
Does St. Charles Country Club accept credit cards for payment?
Unfortunately, St. Charles Country Club does not accept credit card payments.
Is there a required pre-payment plan and when is the final payment due?
Yes, there is a manageable pre-payment plan with final payment due 30 days before the date of the event. Please call for additional details.
Does St. Charles Country Club have a baker?
The club does not have a bakery on site. However, the club can recommend the best vendors in the area.
Do you have pictures or room layouts to view various room set ups?
Yes, please click on the following link to view.
I have never eaten at the St. Charles Country Club, what’s the food like?
St. Charles Country Club was established in 1904 and over the years is proud to be considered among Canada’s premier private clubs – the dedicated staff, boards and committees continue to enhance this objective.
St. Charles boasts one of the city’s finest culinary operations. The time and care associated with the procurement, handling and preparation of each ingredient that creates your personalized menu is astonishing. The club’s menu items are steeped in centuries of culinary heritage and are balanced with progressive gastronomic influences and presentations.
What is the Capacity of the Verandah / Inner lounge and where would the pre-dinner reception be held?
The Verandah/Inner Lounge can accommodate up to 250 people for served dinner, and up to 350 for a cocktail-style reception.
The pre-dinner reception is hosted in the club’s lush garden during summer (weather permitting) or on the dance floor area featuring two massive fireplaces.
Is there a minimum number of guests?
No. There is no minimum guest requirement.
Do you offer on-site ceremonies?
On-site ceremonies can be hosted in the clubhouse or in the garden (weather permitting). The clubhouse can accommodate up to 130 seated guests, the garden can accommodate up 250 guests.
What type of table linen is available?
The club offers white signature table linens and 15 different color napkins at no additional charge. We are happy to source and provide alternative table linens and chair covers upon request.
How many other events will be taking place at the Club during my wedding?
Only one wedding is booked on any given day and reserved for your event.
What is a typical room setup?
The club uses 60-inch (8 person) and/or 72-inch (10 person) round tables. Depending upon your final number of guests and preferred seating arrangement, the Club’s experienced Food & Beverage Manager will make a recommendation regarding the optimal room setup. A traditional head table can be set comfortably for up to 20 people.
Where is the dance floor located?
The large dance floor is located adjacent to the veranda and inner lounge area. The dance floor is large enough to allow your band or disc jockey to setup in one corner for your wedding.
How does beverage (bar) service work?
The club can accommodate either host bar service, cash bar service, or a combination thereof. In case of host beverage service, you are billed for what your guests consume throughout the evening.
Can I bring my own wine?
The club’s liquor license does not allow commercial wine that is not purchased by St. Charles Country Club to be consumed on its premises.
Non-commercial (home or on-premises brewed) wine also cannot be consumed within the club due to the provisions of our liquor license.
Our Food and Beverage Manager is pleased to provide wine recommendations that will perfectly match your menu, or source specially requested products for your event.
Can my guests choose from a selection of entrée items?
The club encourages you to offer your guests a selection of entrée items so that they can better enjoy the full St. Charles Country Club experience. For wedding events, it is requested that your guest’s entrée selections be confirmed in advance of the event.
Where can I have pictures taken?
Pictures can be taken anywhere in the veranda, grand staircase, fire place, also some outdoor pictures can be taken on selected areas of the golf course or garden on the day of your wedding.
Where can my guests park?
Ample parking is available for your guests in the clubs parking area.
Do you have a list of preferred vendors?
We have very high standards and expect nothing short of the same from our suppliers and vendors. Therefore, we have created a database of preferred vendors that have earned our trust over the years. Our database includes a selection of decorators, photographers, limousine companies, florists, cake creators, linen providers, bands, and disc jockeys. We are pleased to share our list of preferred vendors with any bride and groom that reserves St. Charles Country Club for their wedding.
Do you provide overnight accommodation?
The club does not provide any overnight accommodation. However, we do receive preferred room rates from our neighbours at the Holiday Inn Hotel (west portage). Your guests may require taking advantage of the club’s special rates.
Is there a Manager on-site during my reception?
St. Charles Country Club’s Food and Beverage Manager or Assistant Food and Beverage Manager and/or Banquet supervisor will be present throughout your event to ensure that it is executed professionally to the standard of the St. Charles Country Club.
For more information on hosting weddings at the Club please contact us to arrange for a tour of our clubhouse or to learn why St. Charles Country Club is your best choice of wedding venue.
